45 → 10 Minute Intakes Replace VAs with one intelligent system.
Built from 450+ closings. Cut Contract-to-Close Admin Time by 50% in 90 Days or I Work for Free Until You Do
Trained on your real estate systems
Trained on your real estate systems
< 5 min
Records Created
Deal Created
< 1 min
Multi-System Sync
Multi-System Sync
< 10 min
Complete Intake Cycle
Intake Complete
Our Process
Our Process
How it works
Installation Milestones. We miss = you get $500 credit
Phase 1
Map Current Process
We map and assess current system flows. Provide map of future flows and estimated time savings.
Analyzing current workflow..
System check
Process check
Speed check
Manual work
Repetative task
Analyzing current workflow..
System check
Process check
Speed check
Manual work
Repetative task
Phase 2
Data Sync + Prefilled Forms Live
Use custom API calls to sync your important fields (dates, price, status, commissions) Prefilled Intake Forms sent directly to agents' phones.
- class AutomationTrigger:def __init__(self, threshold):
self.threshold = threshold
self.status = "inactive"
def check_trigger(self, value):
if value > self.threshold:
self.status = "active"
return "Automation triggered!"
else:
return "No action taken."def get_status(self):
return f"Status: {self.status}" - class AutomationTrigger:def __init__(self, threshold):
self.threshold = threshold
self.status = "inactive"
def check_trigger(self, value):
if value > self.threshold:
self.status = "active"
return "Automation triggered!"
else:
return "No action taken."def get_status(self):
return f"Status: {self.status}"
- class AutomationTrigger:def __init__(self, threshold):
self.threshold = threshold
self.status = "inactive"
def check_trigger(self, value):
if value > self.threshold:
self.status = "active"
return "Automation triggered!"
else:
return "No action taken."def get_status(self):
return f"Status: {self.status}" - class AutomationTrigger:def __init__(self, threshold):
self.threshold = threshold
self.status = "inactive"
def check_trigger(self, value):
if value > self.threshold:
self.status = "active"
return "Automation triggered!"
else:
return "No action taken."def get_status(self):
return f"Status: {self.status}"
Phase 3
Intake File Creation + Template Implementation
Use our systems to pull all information and trigger record creation across your tech stack. Plug in our tested templates to fold right into the core automatoins
Our solution
Your stack
Our solution
Your stack
Phase 4
Intake Cycle Tuning
Tune Triggers and fields to hit "Ready to Work" in the <10 Minute target.
Phase 5
Team Training and Go - Live
Handoff via practice files and 1 live file. Final QA check
Team Training
Admin time will drop by 80%
Intake Cycle < 10
Filles "Ready to Work"
Clear File Path
Nothing falls through the cracks
Team Training
Admin time will drop by 80%
Intake Cycle < 10
Filles "Ready to Work"
Clear File Path
Nothing falls through the cracks
Benefits
Benefits
Everything You Need to Run the System
Not just the automation flows!
Leadership Command Dashboard
High-level deals pipeline, key dates, and status in one view. Lets the team lead see “Are we on track?” without digging through OTC or chasing people.
Leadership Command Dashboard
High-level deals pipeline, key dates, and status in one view. Lets the team lead see “Are we on track?” without digging through OTC or chasing people.
Deal Health & Bottleneck Pipeline
Visual pipeline showing where deals are piling up or stalling (by stage, agent, or TC). Makes it obvious where ops is slowing you down so we know what to automate or fix next. This is the “early warning system” so nothing quietly dies in the middle of the process.
Deal Health & Bottleneck Pipeline
Visual pipeline showing where deals are piling up or stalling (by stage, agent, or TC). Makes it obvious where ops is slowing you down so we know what to automate or fix next. This is the “early warning system” so nothing quietly dies in the middle of the process.
Deal Health & Bottleneck Pipeline
Visual pipeline showing where deals are piling up or stalling (by stage, agent, or TC). Makes it obvious where ops is slowing you down so we know what to automate or fix next. This is the “early warning system” so nothing quietly dies in the middle of the process.
Contract-to-Close Playbooks [confidential]
Standardized checklists for each stage (from signed to closed). Email / message templates for common updates.
Contract-to-Close Playbooks [confidential]
Standardized checklists for each stage (from signed to closed). Email / message templates for common updates.
Team Training Library (Recorded Walkthroughs)
Short Looms showing your agents/TCs exactly how to work inside the new system. Great for onboarding new hires without needing you.
Team Training Library (Recorded Walkthroughs)
Short Looms showing your agents/TCs exactly how to work inside the new system. Great for onboarding new hires without needing you.
Team Training Library (Recorded Walkthroughs)
Short Looms showing your agents/TCs exactly how to work inside the new system. Great for onboarding new hires without needing you.
Pricing
Pricing
Pricing and Capacity
90-Day Closings & Cleanup Sprint
$10,000
Limited founder rate spots at
$5,000–$7,500 available; discussed on your call
Cut contract-to-close admin time by 50% in 90 days or I work for free until we do.
Includes:
Deep-dive process mapping & baseline study
Design & build your Automation OS on top of OTC + CRM
Automated intake, key syncs, and weekly update views
Live rollout, team training, and optimization
Ops Care
From $1,500/ month
I host, monitor, and continuously improve your Automation OS so ops stay invisible
**We’ll discuss retainer options in Phase 5 of your Sprint.
What's Included:
Hosting and monitoring of your Automation OS
Error handling and fixes as systems or platforms change
Quarterly optimization to find the next 5–10 hours to remove from ops
Priority support for your team
Full Automation OS Buyout
$20,000 - One Time Payment
Own your entire Automation OS outright in your own stack.
What's Included:
Migration of all core automations into your infrastructure
Handoff documentation and a short support window
Ideal for teams who want full internal control over their systems
Note: Most teams start with the 90-Day Sprint and ongoing retainer. Buyout is for teams that want to fully internalize the OS later.
90-Day Closings & Cleanup Sprint
$10,000
Limited founder rate spots at
$5,000–$7,500 available; discussed on your call
Cut contract-to-close admin time by 50% in 90 days or I work for free until we do.
Includes:
Deep-dive process mapping & baseline study
Design & build your Automation OS on top of OTC + CRM
Automated intake, key syncs, and weekly update views
Live rollout, team training, and optimization
Ops Care
From $1,500/ month
I host, monitor, and continuously improve your Automation OS so ops stay invisible
**We’ll discuss retainer options in Phase 5 of your Sprint.
What's Included:
Hosting and monitoring of your Automation OS
Error handling and fixes as systems or platforms change
Quarterly optimization to find the next 5–10 hours to remove from ops
Priority support for your team
Full Automation OS Buyout
$20,000 - One Time Payment
Own your entire Automation OS outright in your own stack.
What's Included:
Migration of all core automations into your infrastructure
Handoff documentation and a short support window
Ideal for teams who want full internal control over their systems
Note: Most teams start with the 90-Day Sprint and ongoing retainer. Buyout is for teams that want to fully internalize the OS later.
90-Day Closings & Cleanup Sprint
$10,000
Limited founder rate spots at
$5,000–$7,500 available; discussed on your call
Cut contract-to-close admin time by 50% in 90 days or I work for free until we do.
Includes:
Deep-dive process mapping & baseline study
Design & build your Automation OS on top of OTC + CRM
Automated intake, key syncs, and weekly update views
Live rollout, team training, and optimization
Ops Care
From $1,500/ month
I host, monitor, and continuously improve your Automation OS so ops stay invisible
**We’ll discuss retainer options in Phase 5 of your Sprint.
What's Included:
Hosting and monitoring of your Automation OS
Error handling and fixes as systems or platforms change
Quarterly optimization to find the next 5–10 hours to remove from ops
Priority support for your team
Full Automation OS Buyout
$20,000 - One Time Payment
Own your entire Automation OS outright in your own stack.
What's Included:
Migration of all core automations into your infrastructure
Handoff documentation and a short support window
Ideal for teams who want full internal control over their systems
Note: Most teams start with the 90-Day Sprint and ongoing retainer. Buyout is for teams that want to fully internalize the OS later.
FAQs
FAQs
We’ve Got the Answers You’re Looking For
Quick answers to your AI automation questions.
Why 90 days? Can’t this be done in 2 weeks?
What if we don’t hit the 50% time reduction?
Do we have to change tools?
How much of my team’s time will this take?
What happens after 90 days?
Is this instead of a TC / ops hire, or in addition?
What if our process is different / messy?
How many teams do you work with at once?
Why 90 days? Can’t this be done in 2 weeks?
What if we don’t hit the 50% time reduction?
Do we have to change tools?
How much of my team’s time will this take?
What happens after 90 days?
Is this instead of a TC / ops hire, or in addition?
What if our process is different / messy?
How many teams do you work with at once?
Automate your admin now.
Only 2 Founder Spots Available!
We set them up in Week 1 to activate the intro‑email bonus
Testimonials
Testimonials
Why People Love Working With Us
Real businesses after working with Deals With Dubs.
"I’ve been working with Dubs since January of 2022...As my trust in Dubs grew, so did her responsibilities. She set up an entire tracking system for my team and my growing referral network. She now tracks and accounts for more than 100 team deals per year as well as more than 400 outbound referrals for my referral network. She’s engaged with both my team and network, and provides coaching and invaluable information to both about how to stay on top of clients, etc. I wouldn’t have the business that I do without Dubs, and appreciate her endlessly. 5 Stars!"
Marisa Lindsay
Team Owner - The Collective
"I’ve been working with Dubs since January of 2022...As my trust in Dubs grew, so did her responsibilities. She set up an entire tracking system for my team and my growing referral network. She now tracks and accounts for more than 100 team deals per year as well as more than 400 outbound referrals for my referral network. She’s engaged with both my team and network, and provides coaching and invaluable information to both about how to stay on top of clients, etc. I wouldn’t have the business that I do without Dubs, and appreciate her endlessly. 5 Stars!"
Marisa Lindsay
Team Owner - The Collective
"Marissa and her team, has been one of the best things that ever happened to my team, their proactiveness and desire to do the things right at the first time are amazing. I have no enough words to thank them enough"
Adrian Montenergro
Lead TC - AV Home Experts
"Marissa and her team, has been one of the best things that ever happened to my team, their proactiveness and desire to do the things right at the first time are amazing. I have no enough words to thank them enough"
Adrian Montenergro
Lead TC - AV Home Experts
"Dubs is one of the most diligent, caring tc’s I’ve ever worked with. She’s constantly on top of updates for all sides of the transaction is always the first to offer any help to facilitate anything needed from all parties. Not only that, she’s a pleasure to work and I look forward to working with her every time she’s a part of the client’s experience!"
Frank Villagrana
Lender
"Dubs is one of the most diligent, caring tc’s I’ve ever worked with. She’s constantly on top of updates for all sides of the transaction is always the first to offer any help to facilitate anything needed from all parties. Not only that, she’s a pleasure to work and I look forward to working with her every time she’s a part of the client’s experience!"
Frank Villagrana
Lender
"ABSOLUTELY THE BEST I have worked with and I have been in mortgage for 25 years - VERY detailed, responsive and proactive every step of the way! HIGHLY recommend!"
Marlie Brooks
Lending Processor
"ABSOLUTELY THE BEST I have worked with and I have been in mortgage for 25 years - VERY detailed, responsive and proactive every step of the way! HIGHLY recommend!"
Marlie Brooks
Lending Processor